How To Start Your Own Alumni Chapter

Establishing a Chapter

  • Before a chapter is established, the person interested in starting the chapter in that area will need to plan and hold an interest meeting. This event will help determine if there is adequate support for creating the chapter.
  • The assistant director of Alumni Engagement and Sustained Giving (who is in charge of chapters) will meet in person with those interested starting a chapter to review what will be expected of them to start and maintain a chartered chapter.
  • The assistant director of Alumni Engagement and Sustained Giving will provide help with the interest meeting event, as well as provide the promotional items to help increase interest in the future chapter.
  • The alumni interested in establishing a chapter need to locate other volunteers who would like to lead the chapter and secure the required number of signatures, depending on what tier the chapter will be (see above).
  • Once all alumni volunteers are in place, those interested in becoming chair or vice chair will need to send their resumes to the Office of Alumni Engagement and Sustained Giving. Then a leadership meeting will be held to elect the chair and vice chair.
  • Once the leaders are elected, then the kickoff chapter event will need to be held. An event proposal should be submitted to the assistant director of Alumni Engagement and Sustained Giving for approval. Once approved, planning needs to begin, and the assistant director of Alumni Engagement and Sustained Giving will help the chair and vice chair with that task. 
 

Alumni Chapter Types

Our alumni chapters are categorized in two tiers: large and small. These tiers depend on the population of the location in which the alumni want to start a chapter.

  Large Tier

For areas with a population of 1,000 alumni or more, it is necessary to secure 25-50 signatures on a petition. This petition will determine the status of the future chapter. All petitions must be submitted to the assistant director of Alumni Engagement and Sustained Giving.

Population
Depending on the area being targeted, the Office of Alumni Engagement and Sustained Giving will determine the appropriate mile radius for the alumni who can join the chapter.

Example: The Tampa Bay chapter has a 50-mile radius from the Tampa Education Center.

Annual Budget
Each large tier chapter has a budget of $10,000. This budget is used for hosting events each year, as well as covering costs for any promotional items and mailings, postage, invitations, etc. To keep the chapter up and running, there should be a minimum of 25 active members. 

  Small Tier

For areas with a population of 1,000 alumni or less, it is necessary to secure 10-12 signatures on a petition. This petition will determine the status of the future chapter. All petitions must be submitted to the assistant director of Alumni Engagement and Sustained Giving.

Population
Depending on the area being targeted, the Office of Alumni Engagement and Sustained Giving will determine the appropriate mile radius for the alumni who can join the chapter.

Example: The Tampa Bay chapter has a 50-mile radius from the Tampa Education Center.

Annual Budget
Each small tier chapter has a budget of $5,000. This budget is used for hosting events each year, as well as covering costs for any promotional items and mailings, postage, invitations, etc. To keep the chapter up and running, there should be a minimum of 10 active members. 

 

Alumni Chapter Leadership Structure

Each alumni chapter will be governed by a leadership committee. The committee is led by a chair and vice chair, who will be elected in a majority vote by the leadership committee. Please note, if an elected leader is not adhering to the expectations provided below, the Office of Alumni Engagement and Sustained Giving has the authority to dissolve officer status.

 Chair

The chair will provide leadership and direction to the alumni chapter and will ensure that the chapter is meeting its responsibilities. Term of office: one year, renewable (January 1–December 31)

Responsibilities

  • Provide overall leadership and direction.
  • Plan and preside at alumni chapter meetings and on conference calls.
  • Maintain regular contact with other members of the chapter leadership committee.
  • Maintain regular contact with and provide periodic updates to the assistant director of Alumni Engagement and Sustained Giving.
  • Prepare and submit to the Office of Alumni Engagement and Sustained Giving a yearly plan and year-end report.
  • Serve as a liaison between the chapter and Office of Alumni Engagement and Sustained Giving

 Vice Chair

The vice chair will assist the chair in his/her responsibilities and support all chapter efforts. Term of office: one year, renewable (January 1- December 31)

Responsibilities

  • Assist chair and perform duties of chair in his/her absence.
  • Support event and activity planning efforts.
  • Assist the chair in communicating with the office of Alumni Engagement and Sustained Giving.
  • Serve as the social media coordinator for promoting alumni chapter events. All posts for the Saint Leo alumni social media platforms must be submitted to the assistant director of Alumni Engagement and Sustained Giving two weeks prior to post date.* 

*Please note: All posts to Saint Leo alumni social media platforms and the alumni website will be made by an Alumni Engagement and Sustained Giving staff member. However, chapter members can post on chapter social media platforms.

 Leadership Committee

Members of the leadership committee will assist the chair and vice chair in supporting all chapter efforts.
Term of office: one year, renewable (January 1- December 31)

Responsibilities

  • Assist with events and service projects.
  • Promote events and service projects.
  • Attend 2 events or more per year and participate in 1 or more service project per year.
  • Attend and participate in scheduled committee meetings or conference calls. These meetings will happen 4-6 times per year (or more), which will include 1 programming/strategy meeting and will also serve the purpose of setting an agenda and planning the calendar of chapter activities.
  • Help organize events and prepare a yearly chapter plan.
 

Alumni Chapter Member Expectations

Saint Leo University’s regional alumni chapters were established to support and drive the Alumni Association’s mission to keep alumni connected for life. The Office of Alumni Engagement and Sustained Giving will rely on chapter members to provide a model of leadership to fellow alumni and help achieve the following goals of the chapter’s program:

  1. Connect local alumni with one another and encourage business networking opportunities.
  2. Support Saint Leo University’s mission through volunteerism and philanthropy.
  3. Represent Saint Leo University in our local communities and continue to attract students to the university.

 Member Expectations

All chapter members are expected to:

  • Demonstrate a commitment to the Alumni Association’s mission and work in partnership with the Office of Alumni Engagement and Sustained Giving to achieve the above goals.
  • Attend chapter events and encourage local alumni to do the same.
  • Assist with chapter promotion on a local level.
  • Allow the Office of Alumni Engagement and Sustained Giving to publish their names on appropriate chapter materials.
  • Identify and recruit alumni volunteers for future alumni programs and events.
  • Provide updates and feedback based on their experiences to the assistant director of Alumni Engagement and Sustained Giving in the Office of Alumni Engagement and Sustained Giving.
  • Maintain professional and ethical conduct.
  • Respect the professional experiences and abilities of the Office of Alumni Engagement and Sustained Giving.
  • Serve Saint Leo University as a whole, not just the interests of any one particular constituency.
  • Attend 2 or more events, as well as participate in 1 service project per year, to be considered an alumni chapter member.